Documentation of information for better uses

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During the survey and resurvey of landed properties, much information that was hitherto unknown, could be brought to light. The generated information gave an overview of the properties under the possession of various individuals and organizations. The size of a piece of property, its boundaries and the developmental activities or agricultural operations if any taking place in these properties is now available with the revenue department.

All available information collected during the survey and resurvey of landed properties has been now shifted to safer places for proper documentation, and also to prevent the deterioration of the materials used to store the information. Such a step helped to ensure proper storage of the information collected for long-term use.

To prevent damage to those records and to ensure quick access to information, the government has now embarked on a massive project of computerization of the records available with the government. To get information about a piece of Real Estate Kerala government is now even using the services of the data generated by the satellites with Global Information Systems (GIS). Not only that in this advanced age, it is difficult to show development works and other building activities just on paper. With the availability of google maps it is now possible to identify any landmark in any part of the world.

Various systems and methodologies to document the information collected have been tested and evolved. However, their efficacy now depends upon the nature of information, its use, how it is stored and the materials and the media in which the information is available for reference. Adoption of an appropriate system of documentation thus requires much training and years of experience.